Supervised by: Human Resource Coordinator

POSITION SUMMARY: Responsible for ensuring agency office is functional and complete administrative clerk to assignments.

DUTIES AND RESPONSIBILITIES: (OTHER DUTIES MAY BE ASSIGNED)

· Electronically prepares and updates personnel record.

· Assists in preparation of reports and electronic tools.

· Contacting employees to maintain timeliness of submitting documents.

· Check all references, license verification and other related record checks as needed.

· Create tabs and binders

· Can assist as needed with orientation and in-service training to all employees

· Send weekly reminder emails

· Assist with the updating Employee contact sheets

· Secretary to Administrator

· Answer telephone- relay messages.

· Order and track supplies

· Assist with maintaining a clean office area.

· Conduct Administrative filing.

· Run errands

· Distribute mail

· Monthly reconciliation, director expense report, agency credit card receipts, petty cash and file mileage records, expense reports and check request.

QUALIFICATIONS

This position requires a high school diploma, but a college degree is preferred. Must have 1+ years of clerical and bookkeeping experience.

Language skills

Strong oral and written skills are required in this position including

· Ability to effectively present information to clients, staff, and the general public including providing training on a variety of mental health topics

· Ability to respond to inquiries or complaints from customers, agencies, or members of the public

· Ability to write clear and concise reports and correspondence

· Ability to read, analyze and interpret professional articles, reports and documents

· Excellent skills in building and sustaining collaborative relationships

· Organizational and computer skills

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute percentages

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret technical instructions and deal with several abstract and concrete variables.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to write, type or operate office equipment. During a typical day an employee is required to stand and walk. The employee must occasionally lift and/or move up to 10 lbs. Specific vision requirements include close vision, distance vision, color vision and ability to adjust and focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.